// Unit group · 3343

Administrative and Executive Secretaries

Administrative and executive secretaries perform liaison, coordination and organizational tasks in support of managers and professionals and/or prepare correspondence, reports and records of proceedings and other specialized documentation.

3 Technicians and Associate Professionals / 33 Business and Administration Associate Professionals / 334 Administrative and Specialized Secretaries / All level 4

// Working conditions

Sitting and standing

// Hand tools

No hand tools in this set.

drafting administrative correspondence and minutes

obtaining, proposing and monitoring deadlines and follow-up dates

screening requests for meetings, and scheduling and organizing meetings and travel arrangements

assisting in the preparation of budgets, monitoring of expenditures, drafting of contracts and purchasing or acquisition orders

liaising with other staff about a range of matters relating to the organization’s operations

writing and answering business or technical letters and other similar correspondence

preparing verbatim reports of proceedings in legislative assemblies, courts of law or other places using shorthand or specialized office equipment.

supervising the work of clerical support workers.

Included occupations

Examples of the occupations classified here:
- Administrative secretary
- Correspondence assistant
- Court reporter
- Executive assistant
- Personal assistant

Excluded occupations

Some related occupations classified elsewhere:
Medical transcriptionist - 3344
Secretary (general) - 4120

Indexed job titles 10